IBM Administrative Specialist - Part time in NEW YORK, New York

Job Description

This is a part time and remote position with a duration of up to 3 years. Position must be filled in NY.

This role is a job sharing role among 2 employees:

The two employees work 3 hour shifts and switching shifts each day:

  • 6 am - 9 am

  • 9am - 12pm

Overtime and holiday work may be required.

This role manages the signing of contracts for one of IBM's US Subsidiaries.

Responsibilities:

  • Follow the process put in place by Corporate Legal with regards to how these contracts are signed.

  • These contracts will be delivered by email for hard copy signing, digital signing and via IBM's eSign tool.

  • Utilization of template documents and in time identify discrepancies in the documents that are sent to them for signature.

  • Mailing of documents to the respective countries is done on a weekly basis and filing of all documents is required

  • Daily communication with both counterpart working opposite hours and the Corporate Legal contact responsible for the Electronic Approval Process to ensure seamless running of the process.

  • Interactions with IBM employees in Europe, Middle East, Africa and Vietnam, specifically in the legal and contract areas.

Required Technical and Professional Expertise

  • Good communication and organizational skills a must.

  • Proficiency in Lotus Notes

Preferred Tech and Prof Experience

  • Database knowledge.

  • Understanding of basic contracts.

  • Use of Adobe Digital Signature

EO Statement

IBM is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. IBM is also committed to compliance with all fair employment practices regarding citizenship and immigration status.