IBM Global Vendor Management Group - Vendor Masterfile Specialist in BUDAPEST, Hungary

Purpose of the job:To maintain a system that is free of redundant and inaccurate vendor information and to streamline the vendor record management process for a worldwide procurement solution.The Department is also responsible for the timely processing of requests to create or update vendor master records on CAAPS. Key duties and responsibilities:

  • Receive request to create or update vendor records from country responsible via the Supplier Management Utility or Content Manager.

  • Check to determine the vendor status (whether the vendor record already exist or not, or if this change is already shown or not.

  • Check and file supporting documentation for the creation and updating of vendors.

  • Execute vendor creations or modifications via SMU or enter the data from the request into CAAPS.

  • Meet deadlines for the entry of request.

  • Maintain documentation on processes and procedures.

  • Assist in information gathering for audit and measurement reporting purposes, etc.

  • Prioritize work to enable the team to meet their daily targets

  • When replacing Bank Update Person, then also

  • Receive request to change, update vendor banking details from the following routes:

  • Via workflow queue in Content Manager

  • Via general correspondence such as fax, e-mail or post from the vendor and Procurement.

  • Inform the GVMG workflow team members about the required changes accordingly via Lotus note or by submitting workflow.

  • English: Fluent

  • Accuracy, precision, fast learning

  • Flexibility in work schedules

  • User level of MS Office

  • Team player, good interpersonal skills