Purpose of the job:To maintain a system that is free of redundant and inaccurate vendor information and to streamline the vendor record management process for a worldwide procurement solution.The Department is also responsible for the timely processing of requests to create or update vendor master records on CAAPS. Key duties and responsibilities:
Receive request to create or update vendor records from country responsible via the Supplier Management Utility or Content Manager.
Check to determine the vendor status (whether the vendor record already exist or not, or if this change is already shown or not.
Check and file supporting documentation for the creation and updating of vendors.
Execute vendor creations or modifications via SMU or enter the data from the request into CAAPS.
Meet deadlines for the entry of request.
Maintain documentation on processes and procedures.
Assist in information gathering for audit and measurement reporting purposes, etc.
Prioritize work to enable the team to meet their daily targets
When replacing Bank Update Person, then also
Receive request to change, update vendor banking details from the following routes:
Via workflow queue in Content Manager
Via general correspondence such as fax, e-mail or post from the vendor and Procurement.
Inform the GVMG workflow team members about the required changes accordingly via Lotus note or by submitting workflow.
Accuracy, precision, fast learning
Flexibility in work schedules
User level of MS Office
Team player, good interpersonal skills